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Whether you’ve got an amazing event planned, you’re running a campaign, or would just like to recruit some new members, there are loads of ways to get your message across.

In any general publicity you should include some/all of the following:

  • The main function of your group, especially if it has an abstract or obscure name
  • Email/website details for more information
  • What you are doing or planning
  • What you’ve done in the past
  • The skills your participants will develop
  • How to get involved and how much it costs to join
  • Meeting dates, times and venues

Don't forget that people might not be familiar with your activities so you should avoid jargon and provide clear information.

Posters & flyers

Any posters advertising Students’ Union groups or events you put on must be approved and stamped in the Activities Centre. All events run by student groups should be risk assessed. Once your event risk assessment has been approved up to 11 stamped posters can then go up in the following places:

  • Union notice boards in Falmer House & Falmer Bar.
  • By the Doctor's Orders Cafe in the Brighton & Sussex Medical School (BSMS) building
  • Outside the John Maynard Smith (JMS) Lecture Theatre
  • Lancaster House reception
  • York House (in the corridoor by the computer room).

There are other notice boards dotted around campus but these are managed by academic schools and the porters in those buildings so we cannot guarantee posters and flyers will be left on display.

You may not put posters on paintwork, bins, walls, doors or the floor – in fact anywhere other than the notice boards. Posters put elsewhere will be removed and you may even be fined by the Council so it is a waste of time and resources. Please make sure you take down and recycle posters once your event is over.

Flyers will need to be checked for content but don’t need to be stamped.

A general rule of thumb is don’t put anything offensive on there and use your common sense – no risqué pictures, hateful language or swearing. This is in accordance with the safer space policy.

Students' Union website

Your page(s) on our website is often the first place students look so make sure it is up to date.

You can include links to Facebook, Twitter and/or another website you've created.

You can also add news and events which will appear on our website.

We can also sell tickets and other items through our website, get in touch for details.

Mailing lists

You can set up a mailing list to update people who are interested in your group. You can include a link to this on your website and/or sign people up at your events.

We reccommend using a service like Mailchimp to set up a mailing list for your group.

You will need permission from people to add them to your mailing list, including your members. Check out Mailchimp's guidance on data protection/GDPR.

Social media

Social media is a great way to promote your group and stay in touch with your members.

Don't forget that not everyone uses social media so don't use it as your only communication method.

Make sure your accounts are kept up to date and that you give the details to new committee members when they take over.

Remember that the code of conduct applies as much online as it does offline so please act appropriately.

You can add us on social media to stay up to date on what we're doing. 


University website

You can submit articles and events to the University's website via www.sussexstudent.com/broadcast. The University's internal communications team often use news and events submitted here in their Bulletin emails.

Freshers Fair & Refreshers Fair

The Freshers Fair takes place during the week before teaching starts in September. You can have a stall at the fair as long as you book over the summer by the deadline. We'll email details to committee members.

The Refreshers Fair takes place at the start of the spring term and is a great opportunity to publicise your group, particularly if your group is fairly new.

The Badger

The Badger has space for information about sports clubs and societies.

Club and society committee members can send information to badger@sussexstudent.com.


URF and UniTV both cover sport and society activities.

You can find out more about them and contact them directly at www.urfonline.com and www.unitvlive.com.