Remember to contact the Events team for help with events - firstname.lastname@example.org
- When planning events you should think about the following steps:
- Decide what you want the event to achieve, what format it should take and who it will be aimed at
- Form an organising committee and arrange roles within this
- Speak to your members – they may have valuable advice to offer and experience you can use
- Where and when do you want the event to take place and how will you pay for it?
- Do you need any specialised equipment or professional expertise to run the event?
- How are you going to advertise and promote the event?
- Have a follow-up meeting after the event to assess what went well and what you could do differently next time
Selling tickets for events & places on trips
Events are a popular way to raise money for your society. When planning your event it is important to publicise and market your event well in advance to make sure that you make those all important ticket sales.
The Activities Centre staff can set up online ticket sales for you, this is a free service for all societies and there are no booking fees. Selling your tickets with us is a great way to make the whole experience of selling tickets completely hassle free for you and allows students to buy tickets at any time online.
It is important to determine if your ticket price includes or excludes VAT, if you are unsure about this please show a breakdown of your budget to a member of the Activities Centre team.
The money from your ticket sales will be paid directly into your group's account.
When your tickets are taken off sale, if you have asked for it you will be given a guest list of names and email address of everyone who has purchased tickets for your records. You can view this information easily online if you have access to your society’s website.
We will advertise your events on our Facebook page and Twitter feed where possible. You can also create your own event listings on the Students’ Union website.
Money & budgets
Setting a budget is vital if your event or trip is going to cost anything.
Think hard about what you want to spend money on – for events, venue and publicity are quite often two big costs, but you might also be paying bands or speakers, covering transport costs, hiring equipment or providing catering.
Shop around and ask for quotes from companies – remember we have a number of free venues on campus, sound and staging equipment, and experienced staff members you can call on for advice.
For trips your biggest expenditure will probably be transport and accommodation but again, think about extras like toll road charges, food, petrol, entry prices to attractions and so on.
Look at the cheapest method of transport, it may be easier to drive but you might get a better deal buying group train tickets or using coaches.
Once you know how much money you need you can look at your income. If you’re putting on a ticketed event then you should think about how many tickets you will need to sell to break even – you should not set your break even ticket sales at maximum capacity.
Your group may need to hold a fundraiser or two to pay for things or you could apply for funding, both from the Union and other sources.
If you’re organising a trip you could think about ordering some branded clothing with the event details on as a memento, if you bulk buy these you can always add an extra charge to pass on to your members and make a little money.
It might be appropriate to seek sponsorship for your event and we can help you approach companies if you’d like. Contact the Marketing & Sponsorship Assistant for advice & support on email@example.com.
Apply for funding »
Making money »
Spending your group's money »