This role description outlines the key responsibilities of being a Society Rep volunteer.
Society Reps support and represent societies at Sussex, using a seat on the committee to make democratic decisions on matters affecting societies, including new society applications and funding applications, shortlisting for Student Awards and society development at the Students’ Union. Reps also gather feedback from other societies about their experiences with the intention of facilitating positive change. There are 6 Society Rep positions and Reps hold their post for one Academic year. Elections are held near the end of the Spring Term with existing Reps handing over in the last couple of weeks of the Spring Term and new Reps officially taking up their role in the following Autumn Term.
One academic year, commencing post the election period in April each year.
The Societies & Student Media Coordinator is responsible for the recruitment, training, ongoing support and supervision of the Society Reps.
You can book a meeting with your volunteer coordinator in person via: https://societies-coordinator.youcanbook.me/
Must be a current student at the University of Sussex or Brighton & Sussex Medical School and be a full member of the Students’ Union.
We remind any person considering becoming a volunteer to check whether they are allowed to volunteer under the terms of their visa or entry clearance conditions. If your visa does not permit you to volunteer, this may have implications for your future ability to work/study/remain in the UK. If you require further advice or information, contact UK Visas and Immigration, visit www.gov.uk, or contact Sussex University's Immigration Advisers: http://www.sussex.ac.uk/internationalsupport/immigration.
Society Reps are expected to attend weekly committee meetings during term time throughout the autumn and spring term. Meetings usually last 1-2 hours and it is vital that you make every effort to attend these. Meeting dates and times will be decided by the group once all Reps are elected and arranged to fit around your academic timetables.
Without your presence at these meetings, effective representation and student-led decision making cannot happen and the credibility of the committee suffers.
Being a Society Rep needn’t take over your life but it is essential that you are able to give a certain amount of time to the role. We recommend that to be an effective Rep you will need to be available for around 2-3 hours per week during the autumn and spring term.
Reps are expected to offer support and advice to societies with funding applications, events and inter-society collaborations. Society Reps are also expected to become aware of issues of concern amongst the societies they represent and to communicate these issues via the Societies Committee to the Activities Officer and Students’ Union Societies and Student Media Team.
The Societies Committee will have two Reps on the Students' Union council. Council meets three times a term, and is the main place where Society Reps, Sports Reps, Media Reps and Student Reps from each school meet with the Elected Officers of the Union. Council is able to hold the officers to account, to raise issues members have come across as reps, and give policy direction to the Officers on academic and non-academic issues to be campaigned on.
Students at Union Council.
Society Reps, Hal and Matt, hosting a presntation for Students' Union Officers and staff about the Societies Committee in December 2018.
Society Reps 2018/19.
Society Reps Christmas social 2018.
Society Reps Christmas social 2017.
Society Reps delivering training to new committee members at the Societies Conference.
Society Reps 2016/17.
Societies are a huge part of life at Sussex, and the Students' Union has an annual awards night to celebrate and recognise the societies who have made a difference to students' lives.
In the Autumn Semester the society reps awarded a total of £12445.08 for a range of society activities and needs.
There are now a total of 64 new societies at Sussex, an amazing array of groups spanning academic, fundraising, special interest, cultural and more.
Hal, President of the Dog Walking society, has joined the Societies Committee as a Rep after Edward stepped down.
Two Society Reps have been elected to Union Council.